Student Organization Guidelines

Student organizations housed within the biomedical engineering department and advised by biomedical engineering faculty members should adhere to the guidelines below. Organizations should work closely with their faculty advisors and direct any questions to bioe@uic.edu.

Planning and budget Heading link

Budget and funding must be arranged well in advance of any events. All biomedical engineering student organizations are required to submit this form by August 31 of every academic year. See the form for detailed instructions.

Note: All student events require an attendance sheet. Please submit a list of attendees within 48 hours from the time of each event.

Room reservations Heading link

Find biomedical engineering classroom availability on this page. Use the “Reserve a Room” link to submit room reservation requests. Available rooms include:

East Campus

SEO 236 – Multimedia classroom, seats 48

SEO 227 – The PORTAL conference room, seats 12

SEL 4018 – B&M teaching lab, seats 32 (Note: reservation requires pre-approval; email request to bioesupport@uic.edu)

West Campus

CSN W103 – Classroom, requires personal laptop, seats 12

NMRL 115 – Multimedia classroom, seats 18

Access and usage policy

Reservations are permitted before or after regular business hours (which are Monday through Friday from 9am to 5pm), but student organization board members will be responsible for arranging access to the room at least one week in advance. After the meeting, rooms must be cleaned and returned to their original configuration, all trash must be placed in the hallway receptacles, lights should be turned off, and doors should be locked.

Sending announcements Heading link

The faculty advisor or president of a student organization can contact bioe@uic.edu for access/updates to the Blackboard page for the student organization. Board members are responsible for obtaining approval from their faculty advisor prior to sending out announcements.

Important Links Heading link

Reserve a room for your thesis defense, lab meeting or special event.