Purchasing and Reimbursements

You must email bmepay@uic.edu before making your first purchase or if you are uncertain about a purchase.

*** NEW: COVID-19 response procedures are in place. Please email bmepay@uic.edu before making any purchase. ***

P-Card and T-Card procedures

Important notes:

  • The UIC College of Engineering will no longer endorse the purchase of alcohol for employee events held during work hours. For alcohol beverages purchased during a business meal (after work hours), please ask to separate this billed receipt from the food expense. If you are requesting to use a department gift account for alcohol expenses, written approval from the department head is required before the purchase.

Reimbursements

Important notes:

  • The UIC College of Engineering will no longer endorse the purchase of alcohol for employee events held during work hours. For alcohol beverages purchased during a business meal (after work hours), please ask to separate this billed receipt from the food expense. If you are requesting to use a department gift account for alcohol expenses, written approval from the department head is required before the purchase.
  • Effective January 1, 2018, only travel reimbursements are allowed. Laboratory and miscellaneous purchases must be made via iBuy or P-Card.

iBuy

Information Security Compliance Form: Required to gain initial access to iBuy. Login with your UIC netid and password.

Shipping procedure

Shipping Form Link: This form is required for each department lab shipping request (form best viewed with Adobe Reader or Internet Explorer).

If the “Submit” button on the form is not working, please email completed form to bmepay@uic.edu and allow one full business day to process shipping requests. Be sure to mention if a pick up needs to be scheduled.

Shipping locations

  • FedEx

    East Campus Drop Box*:
    FedEx Drop Box
    National Republic Bank, outside
    1201 W. Harrison St.
    Chicago, IL 60607
    Mon to Fri: 7:30pm latest drop-off

    West Campus Drop Box*:
    FedEx Drop Box
    Clinical Sciences Building, outside
    840 S. Wood St.
    Chicago, IL 60612
    Mon to Fri: 7:00pm latest drop-off
    *Packages limited to 20″x 12″x 6″
  • Other FedEx Locations

    For packages larger than drop box limit:
    FedEx Ship Center
    1242 S. Canal St.,
    Chicago, IL 60607
    Mon to Fri: 8:30am to 9:30pm
    Saturday: 8:30am to 5:00pm

    For packages including hazardous material/dry ice:
    FedEx Ship Center
    875 W. Division St.
    Chicago, IL 60642
    Mon to Fri: 8:30am to 9:30pm

  • UPS

    East Campus drop-off:
    The UPS Store
    1074 W. Taylor St., Chicago, IL 60607
    Tel: 312.226.8700
    Mon to Fri: 8:30am to 7:00pm

    West Campus drop-off:
    516 N. Ogden Ave., Chicago, IL 60642
    Tel: 312.243.9500
    Mon to Fri: 8:00am to 7:00pm
  • University Mail Service

    Please access the University Mail Service mailing form website for further details.

    University Mail Service (M/C 766)
    1140 S. Morgan St., B30 PPB
    Chicago, IL 60607-7141
    Phone: 312.996.8571
    Email: mailservice@uic.edu

    This service is only for UPS, USPS, and FedEx.

Amazon, Senior Design, and software purchases